SLAS2012 Exhibitor Registration and Travel
Registration
The primary contact for each exhibiting company will be emailed a login and password for the exhibitor registration website. Please follow the instructions on the email and do not use the general registration website for your booth personnel.
Hotel Information
Individual Hotel Reservations
The deadline to secure hotel rooms at the SLAS2012 group rate has passed. These hotels will still honor the SLAS2012 group rate based on availability. You must contact the hotels as outlined below to check availability and to book your accommodations. At this time, the official SLAS2012 hotels are reporting some sold out nights (February 2 and February 7 at time of this writing) however please check often with the hotel as room availability changes frequently.
SLAS2012 has contracted with two of San Diego's premier convention hotels the San Diego Marriot Marquis & Marina and the Hilton San Diego Bayfront for event participants. Both hotels are adjacent to the San Diego Convention Center. The Marriott hotel is headquarters and is closest to the space in the Convention Center where SLAS2012 will be held. Be sure to mention SLAS to be eligible for the SLAS group rate if space is available in the hotel.
Official SLAS2012 Hotels
San Diego Marriott Marquis & Marina (Headquarters Hotel)
333 West Harbor Drive
San Diego, CA 92101
Reservations: 1-800-228-9290 (Be sure to reference 'SLAS2012' when booking via telephone.)
- Cancellation Policy: 48 hours
- No-shows will be charged one (1) night room and tax
- Credit card # is required at the time of booking
- Parking Fee: $26 self-parking, $36 valet per night
Hilton San Diego Bayfront
One Park Boulevard
San Diego, CA 92101
Telephone Reservations: 1.800.445.8667 (Be sure to reference 'SLAS2012' when booking via telephone.)
- Cancellation Policy: 48 hours
- No-shows will be charged one (1) night room and tax
- Credit card # is required at the time of booking
- Parking Fee: $27 self-parking, $36 valet per night
Additional Hotel Options
If you are unable to find availability at one of the official SLAS conference hotels, for your convenience below is listing of additional properties located near the convention center that may have limited availability over the conference dates.
Omni San Diego Hotel
675 L Street
San Diego, CA 92101
Telephone Reservations: +1.619. 231.6664
Hard Rock Hotel San Diego
207 5th Avenue
San Diego, CA 92101
Telephone Reservations: +1.619.702.3000
Group Hotel Reservations
Group hotel reservations (10 or more rooms) must be approved by SLAS and made through the hotels directly according to the following guidelines:
- Groups must complete the Group Housing Authorization Form and return it via fax to Amy McGorry at +1.630.741.SLAS (7527) no later than November 28, 2011.
- This signed form, when received by SLAS and confirmed by the hotel, will constitute your official room block.
- The total room nights contained in a group block reservation may be reduced by the group by up to 15% if received in writing to the hotel directly on or before November 28, 2011:
- This date is known as the Final Adjustment Date.
- Should a group room block reservation be placed after November 28, 2011, no reduction will be allowed and the block as reserved at the time of initial booking will be considered the final contracted block.
- Should the room nights utilized — on a cumulative basis — after the Final Adjustment Date fall below 85% of the initial reservation (block), the group agrees to be financially responsible for the unused room nights in the group reservation block. Financial responsibility will be determined by SLAS, not the hotel. The Group will be invoiced by SLAS directly.
- Should the Group cancel the group room block at any point after signature, SLAS reserves the right to hold Group responsible for the total number of room nights reserved multiplied by the hotel room rates.
- Cancellation is defined as the total non-use of the group room block.
- Invoices will be sent immediately following the conference.
- Payment will be due no later than thirty (30) days after date of invoice.
- Early arrival/late departure dates may not be readily available, but SLAS will work with hotel to accommodate requests.
- Hotel will confirm reservation requests within 72 hours of approval by SLAS.
- Reservations will not be accepted without a form of payment for guarantee of one night room and tax per room reserved. A deposit may be charged by the hotel directly prior to confirmation.
- Hotel must receive names for the reservations by December 12, 2011. Any rooms reserved without names after this date will be released for general sale.
- Once confirmed, group reservations should be modified by contacting the official SLAS2012 hotels directly:
Hilton Bayfront San Diego
Kristy Siegfried, Group Rooms Coordinator
Phone: 619.321.4308
Email: kristy.siegfried@hilton.com
Airfare Information
The official airfare travel agent for SLAS2012 is Travel Focus. Please book your airfare to attend SLAS2012 by contacting Travel Focus directly:
Email: groups@travelfocus.com
Domestic: 800.756.2987
International: +1.214.915.9448
Official Airline
American Airlines is the official carrier of SLAS2012. Receive a 5% discount off the lowest applicable published fare on AA flights. Travel Focus will automatically apply the discount to flights booked through their agency.
If you use your own travel agency, please reference American Airlines Authorization Number 2422AU when booking to receive the discount.
Rental Car Information
Travel Focus is also standing by to assist you in adding a rental car to your existing reservation or in booking a rental car as a stand-alone reservation. Please contact Travel Focus directly:
Email: groups@travelfocus.com
Domestic: 800.756.2987
International: +1.214.915.9448
Airport Transportation Information
Travel from San Diego International Airport (SAN) and the two official SLAS Hotels and the San Diego Convention Center takes approximately 15 minutes. The following options are available in addition to rental car options:Taxi: Approximately $15 per ride.
Parking Information
Parking is available at the San Diego Convention Center. The rates range from $10-20 per day. For additional parking information, visit http://www.visitsandiego.com/maps/parking.cfm.
Other Useful Travel Information
